Supervisor Toolbox

Mercer University Recruitment Procedures

Conducting Interviews

Diploma Mills: Recognizing Bogus Degrees

Making the Best Hire

Hiring Temporary or On-Call Staff

Hiring Options

Hiring an Independent Contractor

Guidelines

Annual Evaluation for Non-faculty Staff

Supervisors will receive a task in their Workday inbox approximately 4-6 weeks before the due date of their direct report’s evaluation.
Supervisor video training sessions can be found here: Performance Evaluation Training
Sample Job Performance Competency Behaviors
As part of the evaluation process, supervisors should review the employee’s Position Description and update as needed. Updates must be done through the online portal and submitted to HR for review before sharing with the employee.

Annual Evaluations for Faculty

Contact your Department Chair or Dean’s Office for further information. Faculty evaluations will not be completed in workday.

Probationary Evaluation for Non-faculty Staff

Supervisors will receive a task in their Workday inbox approximately 4 weeks before the end of their direct report’s initial probationary period.
Sample Job Performance Competency Behaviors
As part of the evaluation process, supervisors should review the employee’s Position Description and update as needed. Updates must be done through the online portal and submitted to HR for review before sharing with the employee.

Supervisor Resources

Review the Job Aids below for tasks in Workday:

NOTE: 12-month faculty will use Workday to request vacation leave where their balances will be maintained. However, other forms of leave (professional, sick, bereavement, etc) should be requested and managed within the Department/College/School. Please check with the appropriate Dean’s office for further information.

For employees separating from Mercer, you must submit the resignation or termination in Workday in a timely manner to ensure payroll processes correctly.

Resignation

Upon receipt of a notice of resignation from one of your employees, complete the termination process in Workday.
- How to Submit a Resignation or Termination
If you wish to recruit for this vacancy, see further information in the “How to Recruit/Hire a New Employee” listed in this Supervisor’s Toolbox.
If you wish to reinstate a retiring/terminating employee into a new role for Mercer University, the following form is required to ensure appropriate access is not deactivated.
- Intent to Reinstate Employee

Termination

All requests for terminating an employee must first be discussed with Candace Whaley, Associate Vice President for Human Resources, who can be reached at x. 5121.